L.M.P.O.A. Meeting Minutes

DATE OF MEETING:  1-7-2008

MEETING CALLED TO ORDER: 5:01 PM

RESIDENTS PRESENT:  22

BOARD MEMBERS PRESENT:  Bob McClarin, Sharon Brooks, John Mackler, Janet Aniol, Ken Kasner, Bill Brann, Chris Beisecker, Richard Trask

I.  MINUTES:  Minutes were presented and approved.

II. FINANCIAL REPORT:             Financial Report was presented, showing balance of $15,616.21.  It was approved.

III. DISCUSSION WITH RESIDENTS:

            Bob McClarin announced who was running for the new Board of Director positions for the upcoming one 1), two (2), and three(3) year terms.  They were Chris Beisecker, Ken Kasner, Carole Penfield-Krowne, Dennis McClanahan, Bob McClarin, Steve Sprinz.  Bob McClarin handed out ballots which gave a brief background on each candidate.  There were no nominations from the floor.  A motion was made and seconded to close nominations.  The motion passed.

            Bob McClarin asked that residents (one from each family) vote for five individuals, as there were only five open board positions.  Bob McClarin appointed Bill Brann to count the votes.  A written vote was taken.

            (Note: After the votes were counted, Bill Brann resigned from the board, thereby creating six open board positions. See below.)

IV.  INFORMATION:  None

V.  COMMITTEE REPORTS

·        REZONING:  No report, as no known activity

·        REGIONAL PLANNING GROUP:  No report

·        COMMUNITY PROJECTS:  No report as no upcoming events

·        TRANSPORTATION COMMITTEE:  Janet Aniol read her letter that was approved to send to the County concerning the residents' concerns about a traffic study, walking bridge across Beaver Creek adjacent to the main bridge, walking path and bicycle path along Montezuma Avenue just as you cross the bridge.  Janet's full report is available on our web site.  Ken Kasner informed us that a new traffic study probably would not occur until spring due to funding and he will keep on top of it and contact ADOT closer to spring.

·        PARK COMMITTEE: Chris Beisecker stated that the fountain has been turned off during the winter months due to overflowing.  It will be turned back on in the spring.  A suggestion was made to sell walking memorial stones to help raise funds for park upkeep.  Bob McClarin stated that the local Garden Club which had taken responsibility for maintenance at the Park in the past will no longer be involved.  LMPOA will have entire responsibility for upkeep.

·        NEWSLETTER:  Bob McClarin stated that he hopes everyone received the December-January Newsletter and would appreciate if everyone would pass their copy on to neighbors or friends in the area who do not yet belong to LMPOA, as they might join.

·        WEBSITE:  Bob McClarin announced that we have a new web site which is www.lakemontezuma.us

·        MEMBERSHIP COMMITTEE:  No Report

VI.  OLD BUSINESS

            Bob McClarin brought up discussion of a possible name change to our organization, presented by Janet Aniol at the last meeting.  There was much discussion, with several pros and cons on the issue.  Bob McClarin asked Chris Beisecker to look into the By-Laws and Articles of Incorporation to see what needs to be done legally, if the LMPOA decides to change the name.

VII. NEW BUSINESS

            Bill Brann submitted his resignation as Vice president.  A motion was made and passed to accept his resignation.

            A question was raised about Liability insurance (Directors' Errors and Omission) for the Board.  We do not presently carry such insurance.  Bob McClarin appointed Janet Aniol to look into the availability and cost.

            Bob McClarin read a letter from Bob McDonald of Southwest Expedition asking for a letter of support and possible financial support for his effort to start an after-school program for those children at the Beaver Creek School who are left alone after school until their parents get home.  A motion was made and seconded to supply such letter.  There was discussion and a motion to table the motion.  The motion to table failed.  The original motion was amended to send a letter of support but without any mention of financial assistance.  The motion passed.

            Bob McClarin announced that the following candidates were elected as new Board members and specified their terms:

            Bob McClarin                     Three(3) years

            Chris Beisecker                  Three(3) years

            Ken Kasner                                    Three(3) years

            Carole Penfield-Krowne            Two (2) years

            Steve Sprinz                         One (1) year

            Dennis McClanahan            One (1) year

            Bob McClarin stated that the annual meeting was over and that the new Board would stay to elect officers.   He invited anyone else who was interested in staying to remain.

            Following a short recess, the meeting was reconvened and the Board elected the following officers for the year 2008:

            Ken Kasner                                    President

            Sharon Brooks                     Vice-President

            Chris Beisecker                  Treasurer

            Carole Penfield-Krowne            Secretary

            Bob McClarin                     Parliamentarian

The meeting was adjourned at approximately 6:40 p.m.