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LAKE MONTEZUMA PROPERTY OWNERS ASSOCIATION
MONTHLY BOARD MEETING
DATE OF MEETING 2-2-2009 MEETING CALLED TO ORDER: 5:01 pm
BOARD MEMBERS PRESENT: Sharon Brooks, Janet Aniol, Steve Sprinz, Carole Penfield-Krowne, Karin Krippene, Maggie Holt and Chris Beisecker.
OTHER RESIDENTS PRESENT: 11
I. MINUTES: The minutes from January, 2009 were read and approved...
II. FINANCIAL REPORT. Chris Beisecker provided a Balance Sheet for the months of December and January and Treasurer Maggie Holt provided supplementary information re bank balances. As Of 12-31-08, there was $10,336.20 in the Business Index CD (this may be less because the Board used $1000 of this fund.) As of 12-9-08, there was 4,095.95 in the Business Money Market Account. As of 12-31-008 there was $15,713.63 in the Checking Account, which includes the 12,000.00 from Red Rock Development which is earmarked for a narrow purpose. A request was made to separate the Red Rock money out on future financial reports so that the Board gets a clearer picture of actual operating expenses.
III. GUEST SPEAKER: None this month. Dwayne Wyles will be the guest speaker in March to discuss important issues for well owners in this area and the pending Salt River Project lawsuit. Flyers will be posted announcing this important speaker.
IV. COMMUNITY INPUT
A. Bob McDonald requested LMPOA to consider joining other non-profits in the Beaver Creek in a collaborative effort o support a grant proposal to the United Way of Yavapai County to support Affordable Opportunities for Young People and Strengthening and Empowering Families. A meeting is scheduled February 6 at 9 a.m. at the Beaver Creek School to discuss the grant proposal. If the grant is approved, the United Way would disperse grant amounts ranging from $10,000 to 15,000 per year for three years for health and human services. Southwest Expedition Institute, Inc. has pledged $1,000 for three years. It is not a dollar-for-dollar match; the school can pledge "in-kind" contributions. A motion was passed to have Janet Aniol attend the meeting on behalf of LMPOA.
The grant deadline is February 26, 2009. A motion was made to pledge $1,000 each year for 3 years. Jack McCune said this request is a long way from the purpose of LMPOA. A motion to amend was made to support the collaborative effort with remuneration to be voted on later; this amended motion was subsequently withdrawn. The original motion was amended to pledge $500 per year for 3 years, contingent on the grant being awarded by United Way. If the grant is not awarded, LMPOA will not have to honor this pledge. The amended motion passed.
B. Verna Shafer requested a $200 loan for the Garden Club to pay the printing costs for tickets to the Garden Club Home and Garden Tour scheduled for May 9th. The loan will be paid back in May. The Garden Club plans to use the proceeds from the Tour to beautify the area at the Y with granite, rock, and low plantings. Verna provided a sketch of the plans.
A motion to make a loan of $250 to the Garden Club was passed.
Verna also complimented the Board for sending a note of appreciation to people for paying their dues.
IV. COMMITTEE REPORTS
A. TRANSPORTATION. Janet discussed the work done on the "wish list" itemizing certain improvements to be submitted for consideration under the economic stimulus plan. She will schedule an appointment with Ann Kirkpatrick's staff to present it. Items on the list include bridge access for lower McGuireville, improvement of FR 119, Kramer loop which is not maintained by the County and which is causing dust problems, survey of Bice Road, purchase public land for community use, and build a pedestrian bridge. She is still working to flesh out the request.
Janet also discussed the VV Multimodal Transportation study. FR 119 improvements did not make the cut. (The National Park Service is going to chip seal, but only up to the entry for the Well) The final draft of the plan divides into two time periods; 2010-2020 and 2020-2030. Sharon told Lima and Associates that LMPOA was disappointed that improvement of the well road was not included in their report.
B. PLANNING and ZONING. (See P&Z report prepared by Steve Sprinz)
C. PARKS. Sharon contacted Chip Davis regarding a possible role for the County in maintaining Rollins Park, and he is willing to consider a match for upkeep. Chris will put together a budget showing the costs of maintaining the park (water, electricity, fountain maintenance, etc.) to be submitted to Chip. There may be need for upgrading the electrical service due to the need for lighting during the holidays and also for music amplification for park concerts.
Discussion was held about the need to restripe the parking area around the park. This is considered a County street and does not belong to LMPOA.
D. WATER/FLOODING. Karen has scheduled Dwayne Wyles from the Verde Valley Water Association as a guest speaker in February or March.
Sharon Brooks and Virginia Bartling met with Charlie Cave of Yavapai County Development Services Flood Control re concerns with the Bridge and the concern about the ever-increasing rock bar up and downstream from the bridge which continues to increase with every high water/flood episode.
E. PUBLICITY/Concert Series. We will do a publicity blitz for the spring Sunday concert season.
MARCH: The first event sponsored by LMPOA will be a dance festival called "Dance Thru the Ages" on Sunday, March 29th. Eric Aglia has agreed to bring his hip-hop dancers. This will be followed by an English Country Dance from the 19th century program led by Carole Penfield-Krowne and her husband Perry. The event will be held at the Adult Center and the park, and will start at 1:00 pm.
APRIL;Two music groups have been lined up for the April 26th concert in Rollins Park (The Rimrockers and The Hired Hands)
The publicity committee will also work with Karin for posters and media coverage for the March guest speaker, Dwayne Wyles
F. WEBSITE/Newsletter. No report
G. BEAVER CREEK REGIONAL COUNCIL/ COMMUNITY PLAN. It is being worked on, with a goal of completing it in the fall.
H. MEMBERSHIP. Due to her work hours, Lisa Taylor stated she could not commit to chair this committee.
A discussion was held whether the Articles of Incorporation and or bylaws preclude allowing LMPOA membership to anyone other than owners within the original 36 subdivisions. It is possible to change the Articles, but it must be done through the State Corporation Commission. Changing bylaws is easier.
V. OLD BUSINESS Thanks to Jim Bowser who located some of the old minutes for the archives.
After Sharon sent a letter regarding the burnt out home on Meadow Lane, it appears the County sent a registered letter to the owners to appear at a hearing in March. Reports are that progress is being seen, e.g. a dumpster filled, fence company out measuring, etc.
Anti-littering signs. The issue is referred to BCRC, for them to contact Chip Davis requesting the signs.
VI NEW BUSINESS Sharon Brooks appointed Janet Aniol as vice-president of LMPOA.
VI ADJOURNMENT
There being no further business, the meeting was adjourned at 6:47 p.m.
Respectfully submitted
Carole Penfield-Krowne Secretary |
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