L.M.P.O.A. Meeting Minutes

LAKE MONTEZUMA PROPERTY OWNERS ASSOCIATION

MONTHLY BOARD MEETING

 

DATE OF MEETING 7-06-2009

MEETING CALLED TO ORDER:  5:05 pm

 

BOARD MEMBERS PRESENT: Sharon Brooks, Janet Aniol, Steve Sprinz, Carole Penfield-Krowne, Maggie Holt.

 

OTHER RESIDENTS PRESENT:  6

 

                       

I. MINUTES: The minutes from May, 2009 were approved .There were no minutes from June, 2009 as there was not a quorum present.

 

II. FINANCIAL REPORT; Maggie presented the treasurer's report, copies of which are available to LMPOA members upon request.  A motion was passed, approving the financial report.  The Board decided against publishing the financials on the website, as this is information available only to LMPOA members.

 

III. PUBLIC INPUT

            Audrey Erb, representing all of the Beaver Creek reading groups, discussed a library issue of importance to the community.  We currently have a branch of the Camp Verde library located on Beaver Creek Road, which provides many types of library services and computer usage for area residents.  However, Yavapai County has indicated its intention to close the Beaver Creek Library Services unless community usage increases substantially  The librarian keeps a tally of the number of users, transactions, etc.  Janet noted that two people on the LMPOA board worked hard to get this branch established.  It is a community asset and we hate to lose it.

 

            Audrey also discussed formation of Friends of the Beaver Creek Library, a group which is being organized to support the library, raise some funds, and encourage more usage.  Different options for formation are under consideration.  Audrey agreed to write an article for the next Brighter Side issue.

 

IV. GUEST SPEAKERS

            None.

 

V.  COMMITTEE REPORTS

 

A. Transportation.  Janet reported that the pothole in the square has finally been filled.  She will submit a written report soon.  In response to a question regarding the secondary access, Janet stated there is no funding included in the 5 year plan.

 

B. Water.  Karin was unable to attend the meeting.  President Sharon Brooks read her written report.  Regarding registration of personal wells, Steve reported that BCRC will hold a workshop on the nuts and bolts of filling out the necessary forms.  This will be scheduled in the fall.

 

C. Park Developments   Maggie stated that the park lights are burned out.

 

D.  Community Plan.  Sharon reports it is moving along and the target date is still late September, 2009.

 

E. Planning and Zoning.    Steve handed out the Planning and Zoning Committee report.  Regarding the proposed solar farm in Rimrock, he was informed that drivers won't be able to see the solar panels from Beaver Creek Road or northbound I-17. Southbound drivers on I-17 will be able to see the backs of the solar panels. He will continue to monitor the situation.

 

Sharon stated that 2 members were recently appointed to the P&Z review commission.  It is unknown whether they live in the Beaver Creek community.

 

F. Publicity.  Our guest speaker in August will be Josh White from the Copper Canyon girls school. Further information will be sent to the newspapers by press release when available.

 

VI  OLD BUSINESS. 

 

Amendment to the Articles of Incorporation were discussed regarding the two minor amendments approved at the May meeting. A motion was passed, approving adoption of these two changes.  Maggie will send the paperwork to the Arizona Corporation Commission and will arrange for the necessary publication.

 

Disputed Invoice from Vista Lawn Care.  Alex Perez was present at the meeting and presented his justification for the invoice and his discussions with Chris (who was not present at this meeting).  Alex also stated that he had discounted a certain amount.   The revised balance due is $640.00 (less sales tax).

 

The Board passed a motion, authorizing the treasurer to pay the revised invoice, less sales tax adjustment.

 

VII. NEW BUSINESS

 

New Gardener.  Sharon reported that the new gardener for the park is Norm Klein.  He is unlicensed, as are most landscapers in this area.  His services will include hauling trimmings and trash, as well as general gardening tasks. 

 

The Board passed a motion to enter into a written memo of understanding with Norm Klein to include all the tasks which are to be included in his monthly services.  Sharon will draft the document and get Norm to sign it.

 

Membership drive   Some of the letters came back undeliverable because they had street addresses, not PO Box numbers.  The mailing did result in enough new members to cover the costs.

 

Executive Session.  A motion was passed to go into executive discussion.

The room was cleared and the Board met in executive session.

 

A motion was passed to come out of executive session.

 

Summary of Executive Session: During the executive session, the Board discussed Chris Beisecker's stated intention to resign from the Board and his inability to attend the last several meetings.  A motion was made accepting Chris' resignation and authorizing President Sharon Brooks to send Chris a letter thanking him for his years of outstanding service to LMPOA.  The motion passed unanimously.

 

VIII  ADJOURNMENT

            The meeting was adjourned at 6:45 p.m.

 

Respectfully submitted

 

Carole Penfield-Krowne

Secretary